MAXIMIZING YOUR EVENT AUDIOVISUAL IMPACT: EXPERT TIPS FOR EQUIPMENT SELECTION

How To Choose Audio visual Equipment For Your Event

1. Share Your Event Vision with Your AV Provider

No matter how experienced the company is, they won’t be able to visualize your event if you won’t share your vision.

Don’t hold back: ask for meetings and on-site visits, create a storyboard, discuss theme options, and so on.

Be the director of your event. Only this way that your audiovisual equipment provider can understand what you need.

A good AV company will not mind going through multiple consultations with you. Also, they should be open to customizing every rental to achieve your vision instead of sticking to cookie-cutter solutions.

From there, you can proceed to the next tip.

2. Ask Your Audiovisual Provider For 3D Rendering

Once you’ve laid out your vision for the event, it’s the AV company’s turn to bring it to life.

Experienced projector wall rentals providers use 3D rendering software tools to visualize the setup. This will let you see how each rental will come together before your event day.

It will also give you a chance to request changes to improve the setup better. You may even need to replace or add more equipment during this planning process.

3. Ask For The Company's Previous Works

Don’t believe what the AV company says they can do. Instead, let their portfolio speak for itself.

This will give you a first-hand look at the caliber of the company’s audiovisual experience.

AV providers with mind-blowing 2D and 3D projection mapping projects are the finest in the industry, positioning you better against competitors.

Remember that sophisticated AV equipment and media devices are easy to come by. However, the creativity and brains to make the most of it aren’t.

Therefore, don’t get blindsided by flashy equipment brands or features. Wait until you see what your provider can do with it – that’s how you select which company to go with.

4. Take Sound Checks Seriously

Your sound system can make or break your event. Nothing is more embarrassing than patchy microphones or speakers with poor coverage.

Once you’ve selected an AV company, make sure that you conduct sound checks hours before the event starts.

Take note that an audio system will sound differently in a room full of people than when it’s empty.

This is why you should only work with experienced sound engineers who can adjust your sound equipment based on the number of people and your venue.

It’s important that everyone in your venue can hear all audio material crystal-clear. Experienced sound engineers will make sure that this is covered.

5. Match Your Media To Your Equipment

When planning a large event, it’s easy to overlook the smallest details. The last thing you want is an audio file not playing because it’s incompatible with the equipment or system.

This is where the value of working with projector wall rentals professional AV technicians comes in. Experienced sound techs won’t miss this detail. It will give you peace of mind while you work on other aspects of your event.

6. Make Lighting Both Aesthetic And Functional

Your event lighting should look good and serve its purpose at the same time. 

Plan your lighting around high-traffic areas. These are the spots where people will spend the most time and must be adequately lit.

Some good examples are conference tables, bars at a party, and restrooms. You’d want your guests to see everything clearly in these areas for aesthetic and practical reasons.

At the same time, you can use this opportunity to add your branding to your lighting element. For example, GOBO lights will let you project your logo or brand name on the wall, floor, ceiling, etc.

Also, be smart with your choice of color. Proper colors can transform bland venues into stunning event spaces, even with limited decoration.

7. Prepare For What Could Go Wrong

Not everything will go as planned for every event. This is why you need a backup plan for your AV setup in case of glitches.

Consider asking your AV provider for backup audio and visual equipment. This will make your event fail-safe should technical difficulties arise.

Above all, ensure that you and your AV company are on the same page. Confirm dates, setup, inclusions, and other details to prevent issues during your event.

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